Minutes — February 2015 Audit Committee Meeting

2015 Council and Committee Meetings

Attendance


Committee Members Present

  • Mary Durheim, Council Chair
  • Lora Taylor

Committee Members Absent

  • Andrew Crim, Chair
  • Scott McAvoy
  • John Thomas

Counil Members Present

  • Kristen Cox

Guests Present

  • Alyssa Martin, Weaver & Tidwell
  • Dan Graves, Weaver & Tidwell

Staff Members Present

  • Roger Webb, Executive Director
  • Martha Cantu
  • Koren Vogel

Call To Order

The Audit Committee of the Texas Council for Developmental Disabilities met informally at 8:35 AM on Friday, February 6, 2015, in the Hill Country B Ballroom at the Holiday Inn Austin Midtown, 6000 Middle Fiskville Road, Austin, TX 78752. Executive Director Webb advised members that since a quorum was not present, this would not be an official meeting but members could receive information and offer individual comments. Council Chair Durheim could then report to the Council the overall input from those present.

  1. Introductions
    Committee members, staff and guests were introduced. Committee Chair Andrew Crim participated in the discussion via conference call.

  2. Approval of Minutes
    This item was deferred since no quorum was present.

  3. TCDD Risk Assessment
    Alyssa Martin and Dan Graves of Weaver and Tidwell, LLP were introduced as the contracted internal auditors for TCDD. Other auditors from their firm may participate in future TCDD activities depending on the topic. Martin and Graves previously held a meeting with the TCDD management team to conduct a risk assessment of TCDD activities. They have developed a 3-year audit plan as a result of that assessment.

    Martin discussed the five levels of TCDD activities that are considered to be high risk: Grant Management; Website Maintenance; Financial Reporting; Accounts Payable and Disbursements; and Human Resources Administration.

    Martin further discussed the 3-year Audit Plan. The first year includes the risk assessment as well as a review of procedures and controls. This review will evaluate operations as they relate to the policies and procedures of the Council. It is a high level overview for the auditors to gain understanding of existing TCDD operations. Auditors will also follow up on previous TCDD audits to determine if recommendations are being met. In FY 2016, the second year of the audit plan, the auditors propose updating the risk assessment and focusing on grant management and administration. The third year will focus on website maintenance. An annual report will be prepared every year to meet requirements of the State Auditor’s Office.

    After discussion, members present agreed for Chair Durheim to recommend the 3-year Audit Plan for Council approval as presented.

Adjourn

The meeting ended at 9:00 AM.

Roger A. Webb, Secretary to the Council