Minutes — February 2016 Council Meeting

2016 Council and Committee Meetings

Attendance

Council Members Present

  • Mary Durheim, Council Chair
  • Hunter Adkins
  • Patty Anderson, DRT
  • Kimberly Blackmon
  • Gladys Cortez
  • Kristen Cox
  • Mateo Delgado
  • Stephen Gersuk
  • Ivy Goldstein, DSHS
  • Barbara Kaatz, TEA
  • Ruth Mason
  • Scott McAvoy
  • Michael Peace
  • Dana Perry
  • Brandon Pharris
  • Amy Sharp, UT CDS
  • Meagan Sumbera, A&M CDD
  • David Taylor
  • Lora Taylor
  • Rick Tisch
  • John Thomas
  • Donnie Wilson, DADS
  • April Young, HHSC

Council Members Absent

  • Kristine Clark
  • Andrew Crim
  • Jennifer Kaut, DARS

Guests Present

  • Justin Babineaux
  • Isabel Evans
  • Shiloh Gonzales
  • Darryl Powell

Staff Members Present

  • Beth Stalvey, Executive Director
  • Martha Cantu
  • Joanna Cordry
  • Cynthia Ellison
  • Danny Fikac
  • Ashley Ford
  • Jessica Ramos
  • Joshua Ryf
  • Koren Vogel

Call To Order

The Texas Council for Developmental Disabilities convened on Friday, February 5, 2016, in the Colony Ballroom C of the Sonesta Bee Cave Austin Hotel, 12525 Bee Cave Parkway, Bee Cave, TX 78738. Council Vice-Chair Kristen Cox called the meeting to order at 9:03 AM. Cox noted that Council Chair Mary Durheim requested that Cox facilitate the meeting since Durheim was unable to attend Thursday’s Committee meetings.

  1. Introductions
    Council members, staff and guests were introduced.

  2. Public Comments
    No public comments were offered to the Council.

  3. Consent Items
    Vice-Chair Cox reviewed consent items including the minutes from the November 6, 2015, Council meeting & November 5, 2015, Committee of the Whole meeting and the excused absences of Kristine Clark and Andrew Crim. Cox then announced that Crim had submitted a letter of resignation from his position on the Council and read the letter citing work and family conflicts that prevent him from devoting time and attending meetings as necessary.

    MOTION: To approve the minutes of the November 6, 2015, Council meeting and November 5, 2015, Committee of the Whole meeting as well as the excused absences as noted.
    MADE BY: Mary Durheim
    SECOND: Lora Taylor
    The motion passed unanimously.

  4. Chair’s Report
    Vice-Chair Cox noted that the Council will miss Andy Crim and encouraged members to become friends with him on Facebook to follow his advocacy efforts as well as the progress of his son. No other report items were offered.

  5. Executive Director’s Report
    Executive Director Beth Stalvey provided an update on TCDD staff to note that Grants Management Director Sonya Hosey has returned to the office from medical leave on a part-time basis and expects to progress to full-time in the upcoming weeks. There is still a vacant Grants Management Specialist position following interviews that were conducted before the holidays. The position will be posted again for applications and members were encouraged to notify potential applicants of the vacancy.

    Stalvey reported the notice of grant award for Council funding for FY 2016 was just received into the office. A slight increase is expected as there was a $1 million increase from FY 2015 to all DD Councils throughout the country. Details will be sent to Council members as soon as they are known.

  6. Election of Council Vice-Chair and Self-Advocate Member of Executive Committee
    Chair Durheim noted that she would facilitate discussions on the elections of the Council Vice-Chair and Self-Advocate Member of the Executive Committee. She reminded members that the Nominating Committee was established at the November meeting to include Rick Tisch, David Taylor and Brandon Pharris. Pharris was elected to serve as Chair of the Nominating Committee and Durheim asked him to report on the Committee’s recommendations. Pharris noted that the Nominating Committee recommended continuing Kristen Cox as Council Vice-Chair and Michael Peace as Self-Advocate Member of the Executive Committee. No other nominations were offered from the Council.

    MOTION: To elect Kristen Cox to a second term as Council Vice-Chair.
    MADE BY: Brandon Pharris (motions from Committee do not need a second)
    The motion passed unanimously.

    MOTION: To elect Michael Peace to a second term as Self-Advocate Member of the Executive Committee.
    MADE BY: Brandon Pharris
    The motion passed unanimously.

  7. Review and Proposed Revisions to the Texas Administrative Code
    Vice-Chair Cox noted that no public comments were received following the Texas Register posting of proposed revisions to TCDD Rules in the Texas Administrative Code. Executive Director Stalvey reminded members of the revisions that were proposed at the November 2015 meeting and approved for posting in the Texas Register and again noted that no comments were received during the 30-day posting period.

    MOTION: To approve revisions to TCDD Rules in the Texas Administrative Code
    MADE BY: Kristen Cox for the Executive Committee
    The motion passed unanimously.

    Stalvey explained that the next step in the process is to consider revisions to Council Policies and Procedures to implement and further define the changes in the Texas Administrative Code. She reviewed a draft of proposed revisions and explained that Council members now have the opportunity to review and propose any additional revisions. An official 10-day notification of consideration will be provided prior to the May 2016 meeting. Revisions include:

    • Definition of Council representatives based on programs defined in the DD Act instead of Texas State Agencies;
    • Further clarification on withholding payments from grantees that are not compliant with reporting;
    • Further clarification on appeals process for funding applicants;
    • Attendant and respite care reimbursement rates for Council members during travel to meetings and other Council business.

  8. Future Activities for State Plan Implementation
    Project Development Committee Chair Gladys Cortez reported on Committee discussion of an executive summary for a Higher Education Collaborative that expands best practices for students with disabilities to succeed in higher education. The project is recommended for up to five years with a funding amount to be established based on proposals.

    MOTION: To approve the Executive Summary for a Higher Education Collaborative project for up to five years.
    MADE BY: Gladys Cortez for the Project Development Committee
    The motion passed unanimously.

    Cortez reported on Project Development Committee discussions of the executive summary of a proposed project for Promotion of Supported Decision-Making and Alternatives to Guardianship. It was noted that the DD Network Partners (TCDD, Disability Rights Texas, UT Center for Disability Studies and A&M Center on Disability and Development) have discussed the possible implementation of this based on collaborative efforts of all organizations.

    MOTION: To approve up to $100,000 to secure a contractor for one year to implement a collaborative project between the DD Network Partners on the Promotion of Supported Decision-Making and Alternatives to Guardianship.
    MADE BY: Gladys Cortez for the Project Development Committee
    The motion passed without opposition. Patty Anderson (DRT), Ruth Mason, Amy Sharp (UT CDS) and Meagan Sumbera (A&M CDD) abstained from voting.

    Cortez reported that the Project Development Committee reviewed the Future Funding Priorities list and agreed to place the newly approved projects in the second and third priority positions. The remaining projects stay in the same order.

    MOTION: To approve revisions to the Future Funding Priorities
    MADE BY: Gladys Cortez for the Project Development Committee
    The motion passed without opposition. Ruth Mason and Meagan Sumbera abstained from voting.

  9. Position Statement Review
    Public Policy Committee Chair Lora Taylor reported that the Public Policy Committee reviewed draft revisions to four position statements. The first statement reviewed was Emergency Preparedness and the Committee recommends minor revisions as presented in Council materials.

    MOTION: To approve proposed revisions to the TCDD Emergency Preparedness Position Statement.
    MADE BY: Lora Taylor for the Public Policy Committee
    The motion passed unanimously.

    Taylor reported that the Public Policy Committee discussed the Family Support Services position statement and recommends minor revisions as presented in Council materials.

    MOTION: To approve proposed revisions to the TCDD Family Support Services Position Statement.
    MADE BY: Lora Taylor for the Public Policy Committee.
    The motion passed unanimously.

    Taylor reported that the Public Policy Committee discussed the Alternatives to Guardianship position statement and she noted that the draft revisions are extensive to the existing document due to changes in state legislation. She referred members to the documents in Council materials that show the statement with tracked changes as well as the statement with only the proposed language. The Committee recommends approval of the proposed revisions with one additional edit to replace “which” with “that” in the first sentence of the second paragraph.

    MOTION: To approve proposed revisions to the TCDD Alternatives to Guardianship Position Statement.
    MADE BY: Lora Taylor for the Public Policy Committee
    The motion passed unanimously.

    Taylor reported that the Public Policy Committee reviewed proposed changes to the Children and Families position statement and while there appears to be a significant amount of revisions it is mostly to use plain language in this statement. One substantial difference to the existing position statement occurs in the 6th bullet point on the participation of families in a child’s care plan when they cannot remain in their own home. One other minor edit in the 3rd bullet changes “assistant” to “assistance”.

    MOTION: To approve proposed revisions to the TCDD Children and Families Position Statement.
    MADE BY: Lora Taylor for the Public Policy Committee
    The motion passed unanimously.

  10. State Plan Goals and Objectives
    Vice-Chair Cox reminded members of the discussion during the Committee of the Whole regarding FY 2017 — FY 2021 State Plan Goals and Objectives. She asked if members had any additional revisions or recommendations and none were offered.

    MOTION: To approve the FY 2017 — FY 2021 State Plan Goals and Objectives
    MADE BY: Kristen Cox for the Committee of the Whole
    The motion passed unanimously.

  11. Executive Committee Report
    Senior Grants Management Specialist Cynthia Ellison reviewed the Independent Audit Status Report and noted there were no significant findings for this quarter. She also reviewed the Grants Monitoring Exceptions report and noted that Region 17 Education Service Center is still waiting on an audit report but others with a “pending” status are now complete. She discussed the Risk Assessment report that highlights the projects that were approved for continuation grant funding during the Executive Committee meeting.

    Ellison reviewed the that three projects were approved for continuation grant funding including the Health and Fitness projects from Any Baby Can and Texas SILC and the Higher Education project from DARS. Seven projects will be considered for continuation grant funding at the May 2016 meeting. Seven conference stipends were approved during the quarter. One new grant project was approved for funding to Texas SILC for Accessible Transportation Summits. Vice-Chair Cox encouraged members to attend Executive Committee meetings to hear the details of funding for projects. Executive Director Stalvey noted that during the May 2016 meeting, the Executive Committee will consider funding for Leadership and Advocacy Training projects as well as Public Policy Fellows projects.

    Operations Director Martha Cantu briefly reviewed the Quarterly Financial reports noting that more in-depth reviews were presented at the Committee of the Whole meeting. Vice-Chair Cox reiterated to members that while there appears to be an excess of funds available there remains time to obligate and spend these funds on grant projects.

    Conflict of Interest disclosure reports were reviewed by the Executive Committee and no concerns were noted. Members were encouraged to submit updates.

  12. Project Development Committee Report

    Project Development Committee Chair Cortez reported that new projects have begun from the National Disability Institute on employment and Disability Rights Texas on alternatives to guardianship training. The Committee hopes to consider executive summaries on peer-to-peer supports, community based non-work options, and youth leadership forums at future meetings. It was noted that projects on workplace bullying will be discussed after the 2017 legislative session.

    Committee members also discussed funding limits for conference stipends. It was suggested that the funding for stipends could be increased to $7,500 per event (each for consumer stipends and speaker stipends) and up to $100,000 overall per year. This will be put on the agendas for consideration at the May 2016 meetings.

  13. Public Policy Committee Report
    Public Policy Committee Chair Taylor reported that the Public Policy Committee received updates on the federal budget, affordable housing and children in institutions. The Committee had a good discussion on workplace bullying.
  14. Announcements and Updates
    Council members discussed dates and locations of future meetings of May 4–6, 2016 (Doubletree Arboretum), August 3–5, 2016 (Horseshoe Bay Resort), November 2–4, 2016 (tentative date) and February 1–3, 2017.

    Council member Kimberly Blackmon spoke about her experiences at Eastern New Mexico University and offered her support of expansion of higher education projects.

    Council member David Taylor informed members of the International Fragile X Conference that will take place July 20–24, 2016, in San Antonio.

    Members were encouraged to submit requests to attend conferences that can provide further education on developmental disabilities issues to Council Chair Durheim.

Adjourn

Council Vice-Chair Cox adjourned the meeting at 9:51 AM.

Beth Stalvey, Secretary to the Council