Minutes — September 2017 Emergency Council Meeting

2017 Council and Committee Meetings

Attendance

Council Members Present

  • Mary Durheim, Council Chair
  • Lisa Akers-Owen, HHSC/Older Americans Act
  • Patty Anderson, DRTX
  • Kimberly Blackmon
  • Kristine Clark
  • Gladys Cortez
  • Kristen Cox
  • Stephen Gersuk
  • Ivy Goldstein, DSHS/Maternal-Child Health
  • Jennifer Kaut, TWC/Vocational Rehabilitation
  • Ruth Mason
  • Scott McAvoy
  • Michael Peace
  • Amy Sharp, TCDS
  • Meagan Sumbera, A&M — CDD
  • David Taylor
  • Lora Taylor
  • Rick Tisch

Council Members Absent

  • Hunter Adkins
  • Mateo Delgado
  • Dana Perry
  • Brandon Pharris
  • Ron Roberts, TEA/IDEA
  • Jami Snyder, HHSC/Medicaid
  • John Thomas

Staff Members Present

  • Beth Stalvey, Executive Director
  • Danny Fikac
  • Jessica Ramos
  • Koren Vogel

Call To Order

The Texas Council for Developmental Disabilities convened an emergency meeting in accordance with Government Code section 551.045 on Wednesday, September 27, 2017, in the TCDD Conference Room, 6201 East Oltorf #600, Austin, TX 78741. Council Chair Mary Durheim called the meeting to order at 2:00 PM. TCDD staff were present at this location but members were able to participate by teleconference due to the emergent nature of Council business. Two-way communication was established for all participants for the entirety of the meeting.

  1. Introductions
    Council members and staff were established in attendance by roll-call and a quorum was present.

  2. Public Comments
    No public comments were offered.

  3. Ratify Statement of Justification for Emergency Meeting
    Chair Durheim read the following statement for the emergency meeting:

    In accordance with Government Code section 551.045, the Council will hold an emergency meeting. Due to Hurricane Harvey in August 2017, the reasonably unforeseeable nature of the event, and the impact on the public health and safety of Texas residents with developmental disabilities who reside in affected counties, an urgent public necessity exists for the Council to take immediate action to ensure funds are disbursed to assist individuals with disabilities in obtaining needed community support. The meeting will take place, in whole or in part, via telephone conference in accordance with Government Code section 551.125. The meeting is open to the public at the location noted on this agenda. This location will provide two-way communication during the entire conference-call meeting, and will be open to the public, except in the event a portion of the meeting must be closed for a reason authorized by the Open Meetings Act, Government Code Ch. 551.

    MOTION: To ratify the justification statement of emergency meeting.
    MADE BY: Gladys Cortez
    SECOND: Michael Peace
    The motion passed unanimously.

  4. Grant funding as authorized by Administration on Intellectual and Developmental Disabilities (AIDD) as authorized by Title I, Subtitle B of Developmental Disabilities Assistance and Bill of Rights Act of 2000 (DD Act), P.L. 106-402; to be administered by The Arc of Texas
    Executive Director Beth Stalvey reviewed the executive summary for Disaster Relief and Community Support Grant to Assist Individuals with Developmental Disabilities and Their Family Members Following Hurricane Harvey. She explained that the Administration on Intellectual and Developmental Disabilities (AIDD) would permit funds to be used for goods and services to assist individuals with intellectual and developmental disabilities (I/DD). Precedent was set following Hurricane Katrina in 2005 to assist with relief efforts for people with I/DD. Project goals would be to respond to emerging needs of people with I/DD, build and maintain community capacity to support those needs, and inform systems change efforts for future disaster preparedness and emergency response.

    TCDD proposes to partner with the Arc of Texas to assist in the distribution of funds in the region. The Arc of Texas will work closely with TCDD to provide fiscal controls necessary to receive, account for and disburse funds; prepare financial reports regarding expenses; and track and report on populations served, community based activities and lessons learned for responding organizations.

    TCDD proposes to contribute up to $200,000 in funds and for the project to last for one year. There is also the potential for a Cross-Council collaborative as DD Councils from other states have expressed interest in contributing grant funds that would be administered through this account. The National Association of Councils on Developmental Disabilities plans to contribute up to $9,500 to document “lessons learned” from this event.

    Stalvey explained that funding for this project comes from returned grantee funds as well as additional unexpected allocations from AIDD. Members discussed how quickly the $200,000 would be spent and if additional funds would be needed. It was noted that the level of need is still unknown and that needs could change throughout the next several months. The Council could take action at a future meeting to add additional funds if needed.

    Council members asked whether Voluntary Organizations Active in Disaster (VOAD) was considered to distribute the funds. Stalvey noted that the Arc of Texas was proposed since they were an established partner organization and previous grantee, had multiple contacts and offices in the affected communities, and were in a position to promptly accept and distribute project funds from TCDD and other Councils who chose to contribute. It was noted that groups such as VOAD would be local stakeholders who would be involved in this project.

    Members also discussed the logistics to provide relief to those in need including specific expenses, applications and any limits on the amount that an individual or organization could receive. It was noted that the details are still under discussion but that all criteria, fiscal controls, and reporting requirements would be spelled out in the final contract. TCDD staff will be closely monitoring the implementation of this project and that monthly reporting will be required.

    Chair Durheim reminded members that if the proposed project is approved, Council members are not eligible to receive funding, services or any other personal benefit from the project.

    MOTION: To approve up to $200,000 to the Arc of Texas for up to one year to fund the Disaster Relief and Community Support Grant to Assist Individuals with Developmental Disabilities and Their Family Members Following Hurricane Harvey.
    MADE BY: Scott McAvoy
    SECOND: Lora Taylor
    The motion passed unanimously.

  5. Announcements and Updates
    Members discussed the ongoing dangers of the impacted areas in Texas and other territories and wished each other continued safety and support.

Adjourn

Chair Durheim adjourned the meeting at 2:36 PM.

Beth Stalvey, Secretary to the Council