Minutes — November 2018 Project Development Committee Meeting

Attendance

  • Committee Members Present
  • Gladys Cortez, Chair
  • Kimberly Blackmon
  • Andrew Crim
  • Ivy Goldstein, DSHS
  • Scott McAvoy
  • Dana Perry
  • Justin Porter, TEA
  • John Thomas
  • Rick Tisch
  • Committee Members Absent
  • Mateo Delgado
  • Jennifer Hines, TWC
  •  
  • Guests Present
  • Katlyn Le, DSHS
  • Coline Sperling
  • Stephanie M. Martinez
  • Staff Members Present
  • Beth Stalvey, Executive Director
  • Martha Cantu
  • Joanna Cordry
  • Danny Fikac
  • Robert Garcia
  • Le Lien
  • Fernando Rodriguez
  • Josh Ryf

Call to Order

The Project Development Committee met on Thursday, November 8, 2018, at the Embassy Suites – Austin Central, 5901 North IH-35, Austin, Texas 78723. Committee Chair Gladys Cortez called the meeting to order at 9:03 AM.

  1. Introductions
  2. Committee members, staff and guests were introduced.
  3.  
  1. Public Comments
  2. No public comments were offered.
  3.  
  1. Consideration of Minutes
  2. The minutes were reviewed and no corrections or additions were noted.
  3.  
  4. MOTION: To approve the minutes of the August 2, 2018, Project Development Committee as presented.
  5. MADE BY: Andrew Crim
  6. SECOND: Scott McAvoy
  7. The motion passed unanimously.
  8.  
  1. Chair’s Remarks
  2. Chair Cortez announced the absences of Mateo Delgado and Texas Workforce Commission (TWC) representative Jennifer Hines. She also noted that there are no current designated representatives from the Older Americans Act program.
  3.  
  1. Member Updates
  2. Committee members provided updates on their activities during the previous quarter. Texas Education Agency (TEA) representative Justin Porter announced $15 million in total funding will be awarded through 14 different grant projects to address the needs of Special Education.
  3.  
  4. Maternal and Child Health Services representative Ivy Goldstein reported that the Department of State Health Services (DSHS) is working on long-term services to improve the quality of life for children with medical complexities. Goldstein also discussed her work with Texas Parent to Parent collecting stories of young adults who are doing creative volunteering in their communities.
  5.  
  6. Rich Tisch reported that his wife had become the director of the special needs program at their church. Tisch is also mentoring a child on a weekly basis.
  7.  
  8. Andrew Crim attended a presentation at the National Down Syndrome Congress on Behavior Intervention and Positive Behavior for Children with Down Syndrome. Crim created an infographic of the highlights of the presentation that he is willing to share.
  9.  
  1. Staff Reports
  2. A. Status of New/Approved Projects
  3. Grants Specialist Robert Garcia reported that two new grants started in during the preceding quarter:
    • Easter Seals Central Texas – Developmental Disabilities Policy Fellows
    • Family to Family Network – Developmental Disabilities Policy Fellows
  4. Planning Director Joanna Cordry reported that two continuations were awarded:
    • Reaching Families Advocacy and Support – Culturally Appropriate Family Supports – Approved for $75,000 for year 4 of 4.
    • Community Healthcore – Building Community Capacity through Collaboration Projects – Approved for $150,000 for year 5 of 5.
  1. B. Projected Available Funds
    1. Operations Director Martha Cantu reported that no funds were returned in Fiscal Year (FY) 2017. The Summary of Funds report shows a negative balance of $279,955 for FY 2018 but this will change due to delayed starts of new projects or funding assigned to current projects that may not be used. Cantu also reported on FY 2019 funding and encouraged the Committee to continue the development of projects so that new funds can be awarded.
    2.  
    3. Executive Director Beth Stalvey reminded members that the Office of Management and Budget is enforcing an existing rule from 2015 indicating that the performance measure time frame is 24 months for the issuing and spending of federal grant money. Stalvey encouraged the Committee to continue moving the State Plan forward by approving project ideas. She noted that it takes approximately nine to twelve months from the approval of grant funding to the beginning of the project. Stalvey noted that there are no concerns to meet required spending deadlines.
  1. C. Other Updates
    1. Planning Director Joanna Cordry reported that the Next Chapter Book Club and First Responders contracts had been pulled from the Texas Education Agency contracting process while other avenues for implementation are considered.
    2.  
    3. Cordry also reported that as part of an effort to increase the number of grant applications from self-advocacy groups, staff gave a presentation about how to apply for grants at the Texas Advocates conference. They also gave a similar presentation at a meeting of local chapters of The Arc, as many of them provide supports for self-advocate groups.
    4.  
    5. Cordry noted that seven Request for Proposals (RFP) were posted during the past quarter with over 60 applications received. The Executive Committee reviewed applications and awarded funding for projects on Health and Wellness, Older Adults with Developmental Disabilities and their Caregivers, and Statewide Community Peer Supports.
    6.  
    7. Executive Director Stalvey reported on collaborative activities and events around disaster preparedness and emergency response for people with disabilities.
    8.  
    9. Monthly Policy Academies were held for TCDD policy fellows, provider organizations, and stakeholders. Legislative staff and State Representative Donna Howard were also in attendance.
  1. Selection of Nominating Committee Member
  2. Chair Cortez reviewed the role of the Nominating Committee that is established each year to bring forward nominations for the Council Vice-Chair and Consumer Member-at-Large to serve on the Executive Committee. The Public Policy and Project Development Committee each elect a Committee member to serve on the Nominating Committee, and a third member is selected from the Council. Rick Tisch was nominated and agreed to be the Project Development representative on the Committee.
  3.  
  4. MOTION: To select Rick Tisch as the Project Development Committee representative on the Nominating Committee.
  5. MADE BY: Scott McAvoy
  6. SECOND: Katlyn Le
  7. The motion passed unanimously.
  1. Future Activities for State Plan Implementation
    1. A. Executive Summaries
      1. Higher Education
      2. Planning Specialist Danny Fikac presented the Higher Education executive summary. This project would provide opportunities to support post-secondary institutions that would like to develop programs and capacity or expand their activities to assist students with intellectual and/or developmental disabilities (I/DD) at an accredited career, college, and universities.
      3.  
      4. MOTION: To recommend approval funding of up to $250,000 per year, per project, for up to five years, for up to three Higher Education Projects as described in the Executive Summary.
      5. MADE BY: Scott McAvoy
      6. SECOND: Rick Tisch
      7. The motion passed unanimously.
    2.  
      1. Prevention of and Response to Sexual Offenses – Support for People with Intellectual Disabilities, their Families, Friends, and Allies
      2. Fikac presented the executive summary for Prevention of and Response to Sexual Offenses – Support for People with I/DD, their Families, Friends, and Allies. This project would develop and implement or demonstrate promising practices that give individuals with I/DD, their families, friends, and allies access to education and training that will increase understanding of ways to respond to sexual offenses and possibly reduce the overall incidence of sexual assault.
      3.  
      4. The Committee expressed an interest in ensuring that organizations collaborate with local advocacy groups, providers, and individuals with I/DD and that the evaluation of proposals must include an evaluation of the instructional methods to be used in addition to the quality of the training.
      5.  
      6. MOTION: To recommend approval of up to $150,000 per project, per year, for up to five years, to implement up to five “Prevention and Response to Sexual Offenses – Support for People with Intellectual Disabilities, their Families, Friends, and Allies” projects The project must include collaboration with local advocacy groups, providers, and individuals with disabilities; and the evaluation of proposals must consist of an evaluation of the instructional methods to be used in addition to the quality of the training.
      7. MADE BY: Scott McAvoy
      8. SECOND: Rick Tisch
      9. The motion passed unanimously.
      10.  
      1. Response to and Prevention of Sexual Offenses – Improving the Criminal Justice Response to Sexual Offense Cases Involving People with Intellectual and Developmental Disabilities
      2. Cordry presented the executive summary for Response to and Prevention of Sexual Offenses – Improving the Criminal Justice Response to Sexual Offense Cases Involving People with Intellectual and Developmental Disabilities. This project focuses on creating system change and would provide opportunities for at least one listening session to gather information and build collaborations in at least six of the Health and Human Service Commission Regions with first responders, criminal justice professionals, professional organizations and other related community members involved in the criminal justice system.
      3.  
      4. MOTION:To recommend approval of up to $200,000 per project, per year, for one project, for up to three years, to fund a “Response to and Prevention of Sexual Offenses – Improving the Criminal Justice Response to Sexual Offense Cases Involving People with Intellectual and Developmental Disabilities” project. The project must include at least one self-advocate who has lived experience of sexual assault as key personnel in the planning and implementation of the project.
      5. MADE BY: Ivy Goldstein
      6. SECOND: John Thomas
      7. The motion passed unanimously.
      8.  
      1. Preventing and Addressing Substance Disorder in People with Intellectual and Developmental Disabilities
      2. Cordry presented the executive summary for Preventing and Addressing Substance Use Disorder in People with Intellectual and Developmental Disabilities. This project would demonstrate a promising practice for the prevention and treatment of people with I/DD who have substance use disorders and would provide TCDD with current data. The goals would be to obtain existing data and develop a data collection protocol that can be used by service systems for the improvement and expansion of existing services.
      3.  
      4. Committee members discussed the issues and complexity of gathering data and the size of the I/DD population experiencing substance use disorders. They requested a project that would gather statistical information on how many Texans with I/DD have substance abuse problems including opioids addiction. The Committee expressed interest for the data collected to be published in a peer review journal or publication. The project would determine and recommend what best practices are available to address the problem with prevention and treatment. There were concerns about the length and clarity of the project title and suggestions that opioids be included. Following further discussion, the recommended project title was “Research of Substance Use Disorder in People with Intellectual and Developmental Disabilities.”
      5.  
      6. MOTION:To recommend approval of up to $125,000 for one project, for up to one year, for a Research Substance Use Disorder in People with Intellectual and Developmental Disabilities project, to review existing data and information, provide recommendations for promising practices, and submit the findings to a peer-reviewed publication.
      7. MADE BY: Andrew Crim
      8. SECOND: Scott McAvoy
      9. The motion passed unanimously.
    1. B. Other Executive Summaries
      1. Cordry informed the Committee that executive summaries for the Disability Advocacy Conference and EngAGEment for Millennials are being discussed and reviewed by the Public Policy Committee. Recommendations from that Committee may be brought forth for Council approval.
  1. Other Discussion Items
  2. The Committee discussed other issues and projects of interest and directed staff to develop executive summaries on the following topics:
    • Prevention/response to sexual offenses that would address the training and awareness needs of the medical and mental health community. Council member Crim explained the use of a gap analysis which involves the comparison of actual performance with potential or desired performance and suggested multiple approaches to education. The Committee discussed the need for a gap analysis to be conducted first. Crim offered to share an example of an RFP for this type of activity.
    • Mental Health, Wellness, and Recovery Services for people with I/DD.
    • A project to train and support Spanish-speaking parents/families of students who are English Learners and eligible for special education to educate and encourage their peers to understand their rights and access services. This could be similar to the promotora model.
    • A transportation project based on the top issues identified by the current transportation grantee and on input from other stakeholders.
    • A project to support and alleviate stress experienced by many caregivers, based on a successful model that demonstrated its effectiveness with caregivers of people who have dementia.

Adjourn

There being no further business, Chair Cortez adjourned the meeting at 12:06 PM